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OFB eProcurement Vendor Handout

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In line with the emerging global best practices in the procurement space, OFB has adopted e-procurement to

automate the tendering system which will be live from 1st September, 2010 and all tenders above Rs. 10 Lakhs

will be invited online through OFB e-procurement application.

Readiness to Use:

In order to actively start using OFB e-procurement application, the following is needed:











by OFB, password reset etc) will be sent on the email.











with the name of the digital certificate holder.



How to get started

Awareness of Procurement Processes Access to a Computer and internet Knowledge of simple Internet applications and basic computer skills (e.g. basic MS office) A valid email address All communication (enrolment approval confirmation, intimation for any clarification required For all published tender vendor will receive tender intimation. A valid class III Digital Certificate Digital certificate can be obtained from any of the seven CA (Certifying Authorities). List of CAs is available on http://cca.gov.in Digital certificate should be Company User certificate and should display company name along Only class III Digital Certificate will be used for tender submission. 

1) Vendor Enrolment

a) Registered Vendor

(1) Email will be sent to all existing & registered MM vendors with the link to OFB e-procurement

application and PPC vendor code

(2) Go to

on the vendor enrolment link and proceed to the

(3) Vendor need to select ‘

which vendor is registered with (if you are a vendor to more than one factory, you can select any

ONE of them for the enrolment process)

(4) Click on

the Terms and Conditions

(5) Click the

(6) Basic Company details will come pre-filled but you have to fill in the rest of the details such as

CEO/ Proprietor, Marketing & Sales representative, etc

OFB eProcurement Vendor Handout

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(7) Please note that the details filled in the ‘

communication

(8) Enter a ID which will be used as your e-procurement ID (Login Id to login into OFB eprocurement

Application)

(9) Check availability of this ID. In case this ID is not available you will have to create another one

and repeat the step till you get an available ID

(10) Click on ‘

on the page after registering the certificate.

(11)

(12) In case you want to abort the enrolment, click on the ‘

Enrolment Instruction’

(13) Enter the category of materials you deal in and the minor category from the drop down menu.

This is a mandatory field.

(14) If for the selected factory, you deal in more than one category of materials, you can add more by

clicking on the ‘

(15) Click on the ‘

(16) Click on the ‘

details and if you want to make changes click on “

(17) Enter verification code below and click on the ‘

(18) You will get an Acknowledgement that you can take a print out of.

(19) New Vendors

https://ofbeproc.gov.in/ (not yet active, likely to be activated by June 30, 2010) and clickVendor Enrolment Instruction pageRegisteredoption, put in the PPC Vendor Code and select the factory forTerms and Conditions link to read the Terms and Conditions. Tick the box if you agree toAcknowledge button to proceed further 2 of 5 Company Information’ section will be used for furtherSelect Certificate’ button to register the digital certificate. Certificate details will be shown Click on the ‘Next Step’ to proceed to the next page – ‘Area of Business’ Cancel’ button to go back to the ‘VendorpageAdd Category’ button. Your list will appear in a tabular form belowNext Step’ and proceed to fill in a paragraph about your companyNext Step’ and proceed to view “Final Submission”. You can check all the filled inPrevious StepNext Step’ to submit your Enrolment Form. 

(20) Go to

on the vendor enrolment link and proceed to the

(21) Vendor need to select ‘

Conditions. Tick the box if you agree to the Terms and Conditions.

(22) Click the

(23) Fill Company Information required in the form like company name, registered address, CEO/

Proprietor, Marketing & Sales representative, etc

(24) Please note that the details filled in the ‘

communication

(25) Enter a ID which will be used as your e-procurement ID (Login Id to login into OFB eprocurement

Application)

(26) Check availability of this ID. In case this ID is not available you will have to create another one

and repeat the step till you get an available ID

OFB eProcurement Vendor Handout

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(27) Click on ‘

on the page after registering the certificate.

(28)

(29) In case you want to abort the enrolment, click on the ‘

Enrolment Instruction’

(30) Enter the category of materials you deal in and the minor category from the drop down menu.

This is a mandatory field.

(31) If for the selected factory, you deal in more than one category of materials, you can add more by

clicking on the ‘

(32) Click on the ‘

(33) Click on the ‘

details and if you want to make changes click on “

(34) Enter verification code below and click on the ‘

(35) You will get an Acknowledgement that you can take a print out of.

b) Activate Login

https://ofbeproc.gov.in/ (not yet active, likely to be activated by June 30, 2010) and clickVendor Enrolment Instruction pageNewoption and Click on Terms and Conditions link to read the Terms andAcknowledge button to proceed furtherCompany Information’ section will be used for further 3 of 5 Select Certificate’ button to register the digital certificate. Certificate details will be shown Click on the ‘Next Step’ to proceed to the next page – ‘Area of Business’ Cancel’ button to go back to the ‘VendorpageAdd Category’ button. Your list will appear in a tabular form belowNext Step’ and proceed to fill in a paragraph about your companyNext Step’ and proceed to view “Final Submission”. You can check all the filled inPrevious StepNext Step’ to submit your Enrolment Form. 

i) After submitting enrolment form, the details will be forwarded to OFB factory for enrolment

approval.

ii) As a enrolment confirmation, you will receive an email along with a link to activate your login.

iii) Click on the link provided in the email. Enter e-procurement Id (login id) created at the time for

enrolment process and submit for verification.

iv) You have to change your login password.

v) To login, Go to

click on ‘

vi) Enter ‘

vii) A ‘

to proceed

viii) You will be taken to your workplace where you can select from a number of activities on the

navigation column on your left hand side – such as update your information, participate in tenders,

view past Transaction history etc.

2) Working on OFB e-procurement Application

https://ofbeproc.gov.in/ (not yet active, likely to be activated by June 30, 2010) andVendor Login’ and put login ID and passwordVerification Code’ and click on login buttonSelect Certificate’ box to select your digital certificate will pop out. Select Certificate and press OK 

a) Update Information

(1) After logging in, you can update your information in the ‘

Sections

Company Admin’ and ‘Personal Admin’ 

OFB eProcurement Vendor Handout

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(2) You can add more factories to your list (in Area of Business)

(3) You can further add more major and minor item categories

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b) Bid Submission

(1) In

published NITs’

(2)

vendors will be allowed to participate. This will be visible in ‘

Opportunities’

(3) For Limited Tender, you can also decline the tender participation which reason in case you

doesn’t want to participate

(4) In case of an Open Tender, on clicking on the tender you want to participate in you will be able to

view the NIT and all the tender details including the list of items

(5) To submit the Tender Fee, click on the ‘

(6) The fee details will appear in a table below – click on the icon in the ‘

submit the details

(7) Once the ‘

(8) Only on submission of fees, a new tab – ‘

(9)

(10) Click on the ‘

applicable for optional items not for mandatory item)

(11) Click on the ‘

(12) Fill the EMD details and other required information. Currently Tender Fees and EMD will be

submitted offline only the details will be entered during bid submission but after implementing

online payment integration, you can also pay it online.

(13) Click on the ‘

Forms, Terms and conditions etc.)

(14) Click on ‘

button to enter the Price bid.

(15) After filling the price bid and taxes, click on

(16) Upload the annexure required by OFB as part of technical and price bid. (If any).

(17) Click on

tender. If you want to modify tender details, click on “

OFB eProcurement Vendor Handout

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(18) Click on ‘

submitted tender.

(19)

Workplace.

(20)

under

(21)

(22)

(23)

c) Others

Workplace, click on ‘Tenders and Quotations’ under ‘Business Opportunities’ to view a list of all In case of a Limited Tender, you will get an email invitation for participation and only invitedInvitations’ under ‘Business Fee’ tab in the Tenders and Quotations pageAction’ column, fill in andStatus’ column (in the Fee page) is updated, you can start tender preparation.Response’ - will be activated. In the Response page, click on the hyperlink ‘Add New Response’ button to read the Instructions.Next Step’ button to view and select the items you want to bid for (this selection isBid Selected Items’ button to move to ‘Contact Information’ Page.Next Step’ button to fill the Technical bid (Technical Specifications, ComplianceSave’ button to save and sign the details entered in the form and then click on ‘Next Step‘Save’ button and then click on ‘Next Step’ button.‘Next Step’ button to view the complete bid preview. Verify all the filled details of theEdit” link. 5 of 5 Submit’ button to submit the tender. You will receive acknowledgement of the To resubmit / edit responses before tender closing date, click on the ‘Responses’ link under To view your submitted tender details after tender closing, click on the ‘Transaction History’ linkWorkplace.Any clarifications that OFB may required from you related to your submitted bid will appear inRequest for Information’ link under ‘Business Opportunities’Award details will appear in the Transaction History’ link under Workplace.Purchase Order details will appear in the Past Tenders’ link under Workplace. 

i)

ii)

under

You can view all Past Opportunities in the Past Tenders’ link under Workplace. You can view details of submitted bids that you have made in the past in the ‘Transaction History’ linkWorkplace.

VENDOR’S GUIDE TO OFB EPROCUREMENT APPLICATION

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